Finance & Admin. Assistant

Job Title: Finance & Admin. Assistant

Employer: Studio MB Ltd

Contract: Permanent

Salary: £26,500 - £28,500 per annum (FTE), depending on experience

Hours of Work: Part-time (3 days per week or 22.5 hours equivalent – to include Tuesdays)

Place of Work: Company office (studio-based) – 6 Dock Place, Leith, Edinburgh, EH6 6LU UK

Reporting To:Head of Finance and Head of Operations

About the Role:

Award-winning visitor destination designers Studio MB are looking for a Finance and Admin Assistant to join our team in Edinburgh. You will be responsible for helping to provide high-quality administrative support to the company under the guidance and direction of the Head of Finance and wider senior management team to assist in the smooth and efficient running of the office.

Your duties will include assisting the management team with a range of reception administration, finance, HR, IT, building maintenance, new business, communications and health and safety related tasks. You will have excellent administration, communication, organisation and problem-solving skills, be proactive and personable. Due to the nature of the work, your presence working in the Studio is essential. If you have the necessary skills, abilities and ambition, we’d love to hear from you.

Key duties and responsibilities include but are not limited to:

• Acting as first point of contact - answering incoming calls, transferring calls and taking messages; answering the door; greeting and welcoming visitors; monitoring and maintaining the company’s general email account.

• Assisting with financial administration including collating, scanning and filing receipts, invoices and other documents, with a view to developing book-keeping skills.

• Assisting with arranging travel, accommodation and visas, staff events and celebrations, hospitality, catering and refreshments.

• Assisting with diary and calendar management, room bookings, setting up meetings and equipment.

• Assisting with logging, troubleshooting and resolving issues when they arise and helping to arrange maintenance, updates, repairs, replacements, collections and deliveries as required.

• Assisting with liaison with service providers/contractors including IT, cleaners, waste and recycling, services,utilities, etc.

• Assisting with company/office projects, such as office layouts, redecoration, clear outs, IT upgrades etc.

• Assisting with monitoring, maintaining and updating files, records, databases, spreadsheets, documents etc.

• Assisting with taking minutes, typing up notes/documents/letters, undertaking proof reading and editing for the team.

• Undertaking data entry, filing, shredding, photocopying, printing, scanning, binding etc.

• Assisting with incoming and outgoing post, parcels and deliveries.

• Assisting with ordering and maintaining office supplies and consumables.

• Assisting with monitoring building, helping to ensure all areas are kept clean, tidy, stocked and operational.

• Assisting with updating company website and social media content.

• Undertaking research, running errands and assisting with ad hoc tasks and support requests from the team.

• Assisting with other studio tasks and projects from time to time as required.

About You:

Essential:

• Educated to minimum National 5, GCSE, or equivalent qualification level, including English and Maths.

• Previous experience of working in an admin, reception, PA, secretarial or office-based role.

• Interested in all aspects of administration and operations, with excellent administration, communication (written and verbal), multi-tasking, organisation and problem-solving skills.

• Personable, professional and confident communicator, with a clear and polite telephone manner.

• Ability to work independently, methodically and accurately with a meticulous eye for detail.

• Resourceful and adaptable when issues arise.

• Ability to work flexibly in support of the company and be comfortable with routinely shifting demands and priorities.

• Computer literate, with working knowledge of Microsoft Office suite, including Outlook, Word, Excel and Teams.

• Ability to work with discretion and confidentiality.

• Positive and proactive, keen to learn and develop skills and be willing to undertake new tasks according to the needs of the business.

Desirable but not essential:

• Working knowledge of Apple Macs, Xero and Adobe Creative Cloud suite.

• Working knowledge of various file sharing and team collaboration software e.g., Miro, Google Docs, Dropbox, WeTransfer or Microsoft SharePoint.

• Working knowledge of GDPR and data protection.

About Us:

Studio MB are multi-disciplinary designers, content developers, interpretive strategists, researchers, master planners and project managers. But when it comes to creating narrative environments for museums, brand homes, science centres and heritage attractions, it is our ability to tell imaginative and emotive stories that defines our approach and makes our visitor experiences so special - experiences that inspire, involve, and inform.

We take our professional reputation and project responsibilities very seriously, but we don’t take ourselves too seriously. We like to think this makes working with us, and indeed working for us, stimulating, fulfilling, rewarding and fun.

Everyone at Studio MB is passionate about what we do. Over the past 20 years we have had the great privilege of completing a vast array of award-winning projects throughout the UK and overseas. That said, our team never rest on the many laurels won, but have the hunger and ambition to constantly improve, ready and determined to make the next project even better than the last.

How to Apply:

Please send us your CV and a cover letter telling us why you think you would be a great fit for the role. The letter should include your present notice period and salary.

Please send your application to hello@studiomb.co.uk for the attention of Duncan Melville (Head of Operations) stating your name and the position you are applying for. Applications directed to any other email address will not be considered. Your application must reach us by the closing date. Please note that due to the volume of response only those candidates shortlisted will be contacted. We regret that we are unable to provide individual feedback.

The closing date for applications is 18th Sept at 5pm. All candidates must have the legal right to work in the United Kingdom.

​Finance & Admin. Assistant

Finance & Admin. Assistant